Document Management

Overview

Thinking Document Management is an enterprise class document management solution. It allow user to retrieve document from anytime, anywhere and any device. No software needed to be installed on workstation. Your device only needs to have a web browser to access the service.

It is a web application provided by Microsoft Cloud service. It guaranty 99.9% uptime service. You do not need to worry about server down, hardware problem or data loss. It provides enterprise class security storage and data access. Microsoft is compliant with world-class industry standards, including ISO-27001, EU Model clauses, HIPAA-BAA, and FISMA, and it is verified by third-party auditors.

Details

Thinking Document Management introduces new ways to track and store electronic documents and/or images of paper documents.it help you get your work done more efficiently because it provides organizations with a platform for sharing information and working together in teams.

  • Metadata: The managed metadata control allows the user either to type a value or to select a value by hierarchically moving through the term set that is associated with the column
  • Versioning is helpful when several people work together on projects, or when information goes through several stages of development and review. It is revised and even to restore a previous version.
  • Permissions are settings that specify an entity (such as a user or group name) and what that entity is allowed or not allowed to do (such as read, edit, or delete files in a shared folder).
  • Alert: Notify you about new messages, Notify you about unread information or Inform you about the status of messages you have sent.
Comparison Table of File Sharing Applications
Features File Sharing Thinking Document Management S..Drive D..Drive
Sharing File
Hierarchy Folder
Access Control
Metadata
Versioning
Edit Locking
Access Anywhere
Alerting
Searching Using Desktop Search
Approval
Work Flow Integration
Management Policy
Calendar
Announcement
Benefits
Easy to retrieve your document
Easy to audit document usage
Easy to search
No server needed
Fulfill government compliance
Enterprise standard
Guaranteed 99.9% uptimes
Package Prices
Basic - HK$ 2,000
  • Online document library include: 1x main site
  • Scope of work:
    • Configure basic File Structure & Permission Settings (Setup permission (member, visitor and owner) on each department site level only)
    • 10 GB Storage
    • Excluded Microsoft SharePoint On-line Plan 1 – HK$23 per user per month (minimum subscribe 1 year contract)
Premium - HK$ 8,000
  • Online document library include: 1 x main site 、 4 x Sub-site
  • Scope of work:
    • Project kick-off meeting and on-site inspection
    • Identify company structure
    • Set-up SharePoint on-line Main Site and department site (maximum 4 sub-site only)
    • Create User Accounts & Groups
    • Configure basic File Structure & Permission Settings (Setup permission (member, visitor and owner) on each department site level only)
    • 10 GB Storage
    • Excluded Microsoft SharePoint On-line Plan 1 – HK$23 per user per month (minimum subscribe 1 year contract)